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QuickBooks Online vs Desktop: Which Is Right for Your Business?

With the Simple Start plan, QuickBooks’ software will generate cash flow statements, income statements and balance sheets. Users can also use it to create customized tags and reports that help you hone in on specific income and expense trends and up your business’s cash flow. Higher-tier plans include more thorough reports and in-depth insights, including profitability reports, extended forecasting and inventory reports.

  • Your accountant can manage your records at all times, making it easy to work together.
  • Click on the cogwheel on your company dashboard and select Spreadsheet Sync under TOOLS.
  • QuickBooks Desktop has a more dated user interface than some cloud-based products and requires prior accounting knowledge to get the most out of the product.
  • But with 12 months of accurate books, your finances are accurate and ready to file taxes at year end.
  • If you need help, support is available with answers to your questions and information on running your business.

Auto-categorize transactions to easily track and maximize business tax expenses for year-round visibility with no end-of-year surprises. Katherine Haan, MBA is a former financial advisor-turned-writer and business coach. For over a decade, she’s helped small business owners make money online. When she’s not trying out the latest tech or travel blogging with her family, you can find her curling up with a good novel. You must purchase additional licenses if you want to access it on multiple computers.

Get up and running fast in QuickBooks

This service uses your existing QuickBooks Online accounting information to determine your eligibility for a loan. If you choose this funding option, there are no origination fees and no prepayment fees, but you will be expected to make weekly payments plus APR. Payments vary based on your loan amount, credit score, and term length.

You can also use QuickBooks’ ProAdvisor network to find certified accountants and bookkeepers. Given QuickBooks Online’s number of users, accountants outside of the network should be familiar with the software. You aren't required to fill out every field in an expense or income entry, but the more detailed your records are, the more useful certain reports can be. For example, with QuickBooks Online Plus and Advanced, you can track inventory and do job costing — that is, you can figure out how much you spent to complete a certain project. Your bookkeeper categorizes transactions and reconciles accounts for you, freeing up time to focus on your business. If you’d like additional help, there are tutorials available on a wide range of accounting terms, skills and how-tos in our QuickBooks Tutorials section.

QuickBooks Desktop pricing is based on an annual subscription model. Unlike QuickBooks Online plans, which each come with a set number of users, QuickBooks Desktop Premier Plus comes with one user license. QuickBooks what are you running away from Desktop Premier Plus includes a full list of basic bookkeeping tools and features. Plans for up to five users are available and payroll can be added for an extra $500/year, plus $5/employee each month.

  • POs are essential because they help you specify what products and services you need from your vendor or supplier and by when you need them.
  • Add payroll to QuickBooks Online starting at $45 per month, or to Desktop starting at $50, plus $2 per employee, per month.
  • While QuickBooks Online is a reputable company with plenty of features, there are plenty of alternatives to QuickBooks for payroll support that you can find for cheaper.
  • Unlike QuickBooks Online plans, which each come with a set number of users, QuickBooks Desktop Premier Plus comes with one user license.
  • The mobile app for Online is robust, and Desktop’s mobile app is so limited, that it essentially functions as a receipt uploader.

You can drill down to a list of your outstanding invoices instead of only the total outstanding. The advantage of QuickBooks Essentials vs Simple Start is the ability to assign hours worked to specific customers. Unfortunately, you can’t assign billable expenses to customers unless you upgrade to Plus. QuickBooks Online Self-Employed works very well for people who work for themselves in a service industry and report their business income on Schedule C of their personal income tax return. We even consider it the best for tracking freelance income and filing tax returns in our guide to the best accounting software for freelancers.

Payments

This is available for just $15 per month and supports a single user. Many or all of the products featured here are from our partners who compensate us. This influences which products we write about and where and how the product appears on a page. Advanced Pricing / Control, customize, and automate pricing is included in the Platinum and Diamond subscriptions only.

How to create a price rule with QuickBooks price levels

QuickBooks Online Advanced costs $200/month and supports up to 25 users. Your business size and structure will determine which QuickBooks Online plan is best. If you're a single freelancer, you won't need to manage any other employees, and you won't need to track many sales (if any) – so the Self-Employed Plan is best for you. We've ranked the best self-employed accounting software, and QuickBooks is at the top. With it, users can track their billable hours, categorizing them under the correct client and employee, while automatically adding them to invoices. These hours can be added by the manager manually, though the employee in question can also be given permission to add their hours themselves.

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If you purchase QuickBooks Online payroll, these forms may be included, depending on your chosen payroll plan. You can set up a free consultation with the Intuit QuickBooks team to get all of the pricing details. The ultimate cost of QuickBooks Live Bookkeeping depends on the number of monthly expenses your business has and the scope of work the QuickBooks certified bookkeeper would be performing. In addition to the monthly subscription price, there are a few other QuickBooks Online charges to be aware of.

QuickBooks Online Pricing FAQs

QuickBooks Online Essentials does everything that Simple Start will do and adds the ability to manage bills and track time. QuickBooks Online Plus gives you the functionality of Simple Start and Essentials with the added ability to track inventory and track profitability by project. Small businesses that are growing may want to use QuickBooks Essentials. The plan offers up to three users all the features of QuickBooks Simple Start, plus the ability to track hours worked and manage bills. A key added feature of the QuickBooks Essentials plan is the ability to manage unpaid bills and allocate billable time and expenses to a specific customer.

Get a clearer view of project profitability for all your projects with user friendly dashboards and detailed reports. Find help articles, video tutorials, and connect with other businesses in our online community. Using this payroll guide, we’ll walk you through the entire payroll process step by step. Keep reading to learn about the different processing methods you can choose from. Now that business is expanding, get tools to simplify new demands and set everyone up for success. No, it is relatively easy to use, though corrections can be more challenging.

Live customer support is available for extended weekday hours, and all plans include a single customer representative dedicated to your account. If QuickBooks pricing is out of your budget or if the complexity of its plans and pricing structures has your head spinning, here are a few alternative accounting software solutions to consider. QuickBooks Self-Employed is a “lite” version of the Online product that’s ideal for people who earn income from a variety of sources and helps to separate personal and business finances. Customer support includes 24/7 help from a virtual assistant (chat bot) as well as live phone and chat support during daytime hours, Monday through Saturday. All Plus features for up to 25 users, plus a dedicated account team, advanced business analytics, employee expense management, batch invoicing, workflow automation and more. All Simple Start features for up to three users, plus bill management and the ability to add employee time to invoices.

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